Ordering a birth certificate (Geburtsurkunde) in Essen

Birth certificate for a birth in Essen: it comes from the Urkundenstelle (certificate office) of the Standesamt Essen, Hollestr. 3, even if you now live elsewhere. One certificate costs 10 euros, each further identical one in the same order 5 euros. The city gives no processing time. Our fixed price: 39 euros including the fee.

Birth certificate Essen: fee, office, routes

Responsible office
Standesamt Essen, Urkundenstelle, Hollestr. 3, 45127 Essen
Official fee
10 € per certificate · 5 € each further identical copy in the same order · search fee 17–66 € without exact details
How to apply
online form · in writing to the Urkundenstelle · in person after booking by phone
Processing time
according to the city of Essen, no information possible
All details (4)
Period covered
birth register of the last 110 years, older ones at the city archive (Haus der Essener Geschichte)
Power of attorney
written power of attorney from an entitled person
Phone
0201 88-33458, Monday to Friday 8 to 10 · urkundenstelle@einwohneramt.essen.de
Behördenfix fixed price
39 € including the official fee

As of: 26.10.2026 · Source: Stadt Essen

Which records the Standesamt issues

Birth certificate (Geburtsurkunde)
with time of birth since 01.11.2022, 10 €
Multilingual certificate (EU 2016/1191)
for use abroad, 10 €
Certified copy of the birth register
copy of the entry with all later records

Your certificate in four steps

  1. 1Choose the certificateBirth certificate, multilingual version or register copy, plus year of birth.
  2. 2Pay the fixed priceThe Standesamt Essen's 10 euro fee is included.
  3. 3Details and power of attorneyName at birth, date of birth, ID copy and your signature.
  4. 4Order in EssenWe order from the Urkundenstelle and follow up if nothing arrives.

Ordering yourself from the Urkundenstelle Essen

The way without us, step by step

Without us, you order directly from the Urkundenstelle of the Standesamt Essen. The city names three ways:

  • Online via the city of Essen's form for civil status certificates. It covers the birth, marriage, civil partnership and death registers.
  • In writing to: Standesamt Essen, Urkundenstelle, Hollestr. 3, 45127 Essen.
  • In person at the Urkundenstelle, only after booking by phone on 0201 88-33458. Bring your valid ID card or passport.
  • The Urkundenstelle answers the phone Monday to Friday from 8 to 10. Payment methods differ by route.
  • If you do not know the exact date or place of birth, such as registry district, street or hospital, expect a search fee of 17 to 66 euros.
  • Costs if you apply yourself: 10 euros for the first certificate, 5 euros for each further identical one. With us: 39 euros including the fee; we handle form, power of attorney and follow-up.

Open the official page

Who may order and what is needed

  • First and birth name, date of birth and, if known, the hospital or street of birth in Essen.
  • Your ID as a copy; in person the Urkundenstelle asks for ID card or passport. Under the Civil Status Act you may apply from the age of 16.
More documents (3)
  • Proof of entitlement: certificates go to the person themselves, spouses (not divorced), children, grandchildren, parents and grandparents.
  • Siblings only with a credible legitimate interest; others with a proven legal interest.
  • Your written power of attorney for Behördenfix, signed during the order.

What is special in Essen

10 euro fee, short phone hours

Essen charges 10 euros per certificate and 5 euros for each further identical one in the same order, like Köln (Cologne). Düsseldorf charges 15 euros and 7.50 euros. Two identical birth certificates in Essen therefore cost 15 euros.

More about Essen (3)

The Urkundenstelle can only be reached by phone two hours a day, from 8 to 10. Counter appointments are also only booked via this number. For people outside Essen, the online form is the direct route.

The Standesamt keeps the birth register for 110 years. Older entries are at the Haus der Essener Geschichte, Stadtarchiv, Ernst-Schmidt-Platz 1, email hdeg@essen.de. This mainly concerns family history research.

This page means the Standesamt of the city of Essen in the Ruhr area. Bad Essen in Lower Saxony and Essen (Oldenburg) are separate municipalities with their own registry offices.

Questions about the birth certificate from Essen

How long does a birth certificate take in Essen?

The city of Essen does not say: its page states that no information on processing time can be given. It is faster if date and place of birth are certain, as otherwise a search with a search fee may be needed. We order online and follow up with the Urkundenstelle if the certificate does not come.

What is the phone number of the Standesamt Essen for certificates?

The Urkundenstelle is on 0201 88-33458, Monday to Friday from 8 to 10. You also book an appointment at Hollestraße 3 via this number. Written questions go to urkundenstelle@einwohneramt.essen.de. To order, no call is needed; the online form is enough.

I no longer live in Essen. How do I get the certificate?

The Standesamt Essen issues certificates if the birth took place in Essen or was registered here later. Where you live today does not matter. Order via the online form or in writing to Hollestraße 3; the certificate comes by post. You need no appointment in Essen.

My first birth certificate is lost. Where do I get a new one?

From the Standesamt of the place of birth, for Essen the Urkundenstelle at Hollestraße 3. A new certificate again costs 10 euros, further identical ones in the same order 5 euros each. Order online, in writing or by appointment; for relatives, the entitled group under the Civil Status Act applies.

Where do I find my grandmother's birth certificate for family research?

If the birth was less than 110 years ago, at the Standesamt Essen; grandchildren are entitled. Older birth registers were handed to the city archive in the Haus der Essener Geschichte, Ernst-Schmidt-Platz 1, 45128 Essen, email hdeg@essen.de. Without exact details, a search fee may apply.

Official sources

Reviewed by M. Gabal on 26.10.2026

Provided by Behördenfix (M. Gabal). Behördenfix orders with your power of attorney and follows up with the office. We do not give legal advice and do not assess your individual case.

All services in Essen (7)
Have your birth certificate ordered· 39 €